Virtual AERI 2021 – Call

Call for Proposals

The 2021 Archival Education and Research Institute (AERI) will be held virtually from 12 – 16 July 2021.


AERI is a week-long annual working institute, designed to strengthen education and research and support academic cohort-building and mentoring. Institutes are open to all faculty, academic staff and students at all levels working in archival studies, as well as practitioners engaged in archival education, research and scholarship, broadly conceived.

AERI seeks to advance the field of archival studies by:

  • Creating a dynamic community of researchers, teachers, students, and practitioners
  • Helping to mentor doctoral students and academic staff in areas such as thesis preparation, grant writing, publishing, and career development.
  • Advancing curriculum development in archival studies at all levels—undergraduate, graduate/postgraduate and continuing education.
  • Furthering current research development inside the academy and in practice through paper presentations, posters and workshop activities.
  • Fostering interest in future collaborations intra- and internationally.


We invite proposals for contributions that fit within AERI’s goals. These can include short papers, panels, posters, pedagogical, curricular, methodological and technological workshops, performances or readings.

All proposals that meet one or more of the goals listed above will be accepted.

There will be no best poster or best student paper prizes this year.

AERI is a working meeting of those engaged in archival studies research and education, and the presentation of work in progress is encouraged. So too are methodological and pedagogical workshops, especially those designed for doctoral students and junior faculty. This year, we will not be organising formal networking or mentoring meetings, but if you would like to host a meeting (rather than a panel / presentation) on a topic of interest, please use the same submission template below. We also encourage the community to propose and host listening sessions on social and professional issues that you believe warrant discussion by the AERI community.


Proposals can be submitted by completing the template below and submitting it to   


This year, each person or group proposing a contribution should propose three different times (in UTC) to deliver their sessions. The program committee will use this information to compile a schedule where all accepted sessions fit. Once this schedule is completed, the program committee will contact the corresponding author confirming their time and asking them to submit the link or joining information for their chosen platform (for example, Zoom). There will be no central registration for AERI 2021. 


Session times should be expressed in Coordinated Universal Time (UTC) in the template, for planning purposes. 


This year, there will be an AERI Youtube channel for sharing recordings of presentations. The channel will be available for the week of AERI only, and is meant to facilitate participation across time zones.


If you don’t have access to a platform for hosting a session or recording a video, please get in touch with Allan Martell at ( and we’ll see if we can help. If you’d like to contribute content in some other way, please get in touch with James Lowry ( If this is your first time participating in AERI and you’d like to be introduced to an Institute “buddy” in your timezone, please get in touch with Nicola Laurent (

Timeline for Applications

• May 24, 2021 – Deadline for submission of proposals
• June 12, 2021 – Program launched
• July 12 – 16, 2021 – Virtual AERI Week

Additional information about the meeting will be available soon and watch #aeri2021 for news and discussion. 

The program committee is planning to publish selected papers from AERI 2021; more information will be circulated about that as it becomes available.

Proposal Submission Template

Contact Email:

All text below this line will appear in the program verbatim.

Session Title:
Format (i.e. panel, workshop, etc):
Speakers (name and affiliation/institution): 
Preferred dates and start and end times (in UTC):
To work out timings for your session in AERI week, go to  Use the calendar icon to go to 12 – 16 July, then, where is says “+ location or timezone”, add your location and also add UTC.
Accessibility details (live captioning, ASL interpretation, AI captioning, alt text for images/posters etc.): 
The AERI program committee encourages all participants to make their sessions as accessible as possible. The following resources provide some guidance on how to increase accessibility:
Abstract (300 words max):

Will this session be recorded for the AERI2021 Youtube channel? Yes / No

If yes, please ensure that all speakers have consented to be recorded, and that all participants are notified of the recording at the beginning of your session. Recordings should be sent as soon as possible after your session to:  Recordings will be made available on the Youtube channel for the duration of AERI. If you would like to make your recording available for longer, you should make arrangements to do that.

If you prefer to pre-record your session, please send it to for inclusion on the Youtube channel.

Please email your proposal to  

Poster Submissions

Please submit:

• Short abstract to be included on the AERI poster session website
• Link to a YouTube video with captions
• No more than 5 minute presentation about the poster
• We recommend that you use a Google Slide for your poster, and present that and make use of the CC option available in the Presentation Mode. You can screen record this using tools such as Zoom or ActivePresenter, and export the video as an MP4.
• Poster as a PNG image
• A transcript in text file of their presentation. Options for transcription include: self-transcription, free services such as 

These materials should be submitted to